Facilities Space Planner/Move Coordinator Volt Location: Houston, TX Description:
Basic Qualifications:
High School diploma or GED, with one to three years of related experience.
Experience with AutoCAD required.
Computer skills in MS Office applications.
Computer-aided Drafting certification preferred.
Preferred Qualifications:
Basic qualifications plus three to five years project or move management experience.
AutoCAD certification and practical work experience.
Working knowledge of systems furniture components and furniture layouts for space planning purposes.
Duties:
• Provides space-planning services for clients to assist in the proper placement of offices, rooms, systems furniture & employees within established guidelines. Produces drawings for client review and feedback, and involves project management staff as appropriate for construction services.
• Produces and maintains AutoCAD & pdf drawings & floor plans for all Shell buildings, including employee names & departmental charge codes.
• Updates & maintains electronic building & employee records in WIRES system.
• Coordinates the planning, scheduling and execution of employee moves of all sizes on a daily basis.
• Coordinates with Shell focal point employees to ensure that all move-related information is properly reflected on Move Spreadsheets. Conducts independent spot-checks of work areas affected by move planning to ensure that current locations and office availability at destination locations is accurately reflected.
• Communicates with all departments and contract companies in scheduling move activities (i.e. movers, IT, voice communications & mail room contacts). Distributes move information package to focal contacts for further distribution to employees. Arrange for delivery of moving packing materials.
• Schedules & conducts move meetings for larger moves of 25+ employees to plan for the detailed requirements of the move. Develops agenda for meeting & solicits attendees & necessary information.
• Inspects the work areas affected by move plans to ensure that current locations and office availability at destination locations are accurately reflected in Move Spreadsheets.
• Provides post-move follow up at move destination locations to offer assistance with post-move problems of all kinds.
• Coordinates move activities with building management & security in order to ensure that all necessary building functions needed (i.e. elevators, loading dock, security officers, A/C, etc.) are available throughout the move.
• Performs periodic building audits to verify that employee locations, furniture layout and room configurations are correctly notated on floor plans and in WIRES system.
• Maintains a professional business relationship with all client contacts.
• Requests assistance in providing space planning and/or project management support as necessary in situations where existing facilities will not satisfy client needs.
• Produces reports of various move-related statistics and graphs for presentation to client.
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