Senior Research Facilities Planner

Northwestern University
Facilities Management, Planning

Job Summary:

The Senior Research Facilities Planner reports to and aids the Assistant Director of Facilities Planning on facilities projects involving scientific and medical research and instruction, including the following:

  • Strategic and master planning related to long-term research campus and facilities development
  • Planning and programming of research space and facilities, including development of conceptual options with scopes of work and proposed budgets for large and small projects
  • Managing and tracking research space inventory and space utilization information
  • Developing, implementing, and tracking research space planning metrics, guidelines, and policies
  • Managing consultant teams in the planning of large and complex research facilities projects and long-range plans

Specific Responsibilities:

Large-Scale Planning and Projects:

  • Works with Assistant Director of Facilities Planning to manage the master planning consultant team and University stakeholders in the organization, facilitation, execution, and implementation of the Research Space Master Plan
  • Manages consultants in the development of research master planning studies, research building and infrastructure planning studies, programming and conceptual-design of research building projects; administers contracts with consultant teams in the execution of plans and pre-design work
  • Participates in schematic design for new construction and renovation research projects to ensure planning, programming, and conceptual design requirements are incorporated into final design

Small-Scale Planning and Projects:

  • Assists with and engages in the assessment of space and facilities, the analysis of space utilization, and development and implementation of guidelines and standards
  • Reviews users' needs to utilize space in the most cost effective manner while understanding and taking into account the limitations of building systems and location
  • Prepares plans and drawings, spreadsheets, reports, and presentations of options related to space and facilities
  • Develops facilities programs, conceptual/schematic plans or drawings, scope of work, schedule, and budgetary allowances
  • Prepares recommendations for how work can be implemented and staged

Administrative Responsibilities:

  • Manages stakeholder engagement throughout all planning processes
  • Ensures that effective channels of communication exist among all interested parties
  • Assists in the resolution of space management problems, and in the communication and implementation of space management policies
  • Provides updates and status reports on space and facilities issues
  • Maintains a current and comprehensive understanding of Northwestern University systems related to space management, AutoCAD documentation, maintenance management, equipment management and the interface with University databases
  • Initiates special projects as deemed appropriate, and undertakes and completes special projects assigned by the Director, Associate Director, and Assistant Director of Planning
  • Performs related duties as required or assigned

Minimum Qualifications:

  • Bachelor’s and Master’s degrees in Architecture; or equivalent professional degree in Architecture; or equivalent combination of education, training, and experience from which comparable skills may be acquired
  • Minimum five years of directly related professional experience with progressively greater responsibility working in a major institutional setting, or with major institutional clients

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent interpersonal verbal and written communication skills and habits
  • Detail oriented and highly organized
  • Able to carry forward multiple projects, simultaneously
  • Senior level research facilities planning skills and experience including:
  • programming, planning, and conceptual design of research laboratories, laboratory support spaces, collaborative and community spaces, and scientific faculty, staff, and student workspaces
  • Spreadsheet-based space needs modeling, space scheduling and utilization analysis, space metrics development and analysis, and visualization of space information
  • Thorough understanding of building systems and related operational issues
  • Experience managing consultants or sub-consultants in completing planning, programming, and conceptual design efforts
  • Thorough knowledge of and comfort working in Autodesk AutoCAD; Adobe Photoshop and Illustrator; Microsoft Access, Excel, PowerPoint, Word, and Outlook software platforms

Preferred Qualifications: (Education and experience)

  • Five or more years of directly related professional experience with progressively greater responsibility working in a medium to large university setting, or with medium to large university clients
  • Knowledge of and comfort working in Autodesk Revit and ESRI ArcGIS software platforms
  • Architectural licensure
  • LEED Accredited Professional

As per Northwestern University policy, this position requires a criminal background check.  Successful applicants will need to submit to a criminal background check prior to employment.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.






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