Buyer 2 / Buyer 1

University of Oregon
Finance & Administration Shared Services Budget & Finance

TO APPLY: Visit our website, create an account, and submit a complete application.

Salary: Buyer 2 range is $17.53 - $26.50 per hour | Buyer 1 range is $16.15 - $24.10 per hour 

Department Summary
Finance and Administration Shared Services (FASS) provides service within the VPFA portfolio specific to four business functions: budget and finance, accounting and purchasing, human resources, and information technology. FASS is a unit within the Campus Services group in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful.

The mission of the Shared Services Budget and Finance group is to provide accurate and timely financial support services, enhancing our clients’ strategic priorities. This client-focused partnership consists of prudent financial guidance and management of fiscal resources. Our aim is to provide a framework that improves communication and information flow, with previously decentralized units. The vision is to develop a service organization that competes with the best in conveying expertise, efficiency, and service quality while creating a conduit for centralized policies and procedures to be quickly and appropriately disseminated to various departments.

The FASS unit provides administrative services for several departments within the VPFA portfolio including:

• Campus Planning and Facilities Management: Campus Planning, Design and Construction, Facilities Services, Utilities and Energy, and the Office of Sustainability
• Safety and Risk Services: UO Police Department, Emergency Management, Risk Management and Environmental Health and Safety, and Campus GIS
• Transportation Services
• Printing Services

Position Summary
The purpose of this position is to procure materials and services through proper means and in accordance with all University, State and Local policies and rules. This includes investigation and development of specifications, vendor relations, and setup, contract and purchase order processing, request for quotations and proposals, timely communication to both customer and vendor, and ensuring that timelines are met from beginning to end of the process.

Budget Authority: Up to $5000.00 on all FASS customers budgets.

Interactions/contacts occur daily with the campus community in the course of performing work and responding to emergencies. The position will interact regularly in the course of a day with PCS, vendors, and internal customers to respond to needs, consult on options, and conflict resolution. This position will supervise student employees as necessary.

This position works as a member of a team while performing tasks independently. Decisions will be made about the best method and materials necessary to perform a particular task. They may also include setting priorities, assessing customer needs and responding to those needs. The position makes decisions that may affect compliance, customer service, economic base and product research.

Work is reviewed regularly by the Purchasing & Logistics Manager to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.

Driving Requirement:
This position will require a valid driver’s license and the ability to obtain UO Driver’s Certification.

Guidelines Used:
State, Federal, University and Department policies, procedures and laws and the current SEIU contract. These guidelines are used to create a safe, productive, and respectful work environment and to support the education and research mission of the University.

Essential Personnel:
This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

Minimum Requirements
Buyer 1 minimum requirements:
• One year of full-time purchasing experience which must include using purchasing practices, procedures, and techniques such as determining specifications, placing purchase orders, and processing requisitions; 
• Bachelor's degree in Business Administration or a closely-related field or three more years of relevant experience.

Buyer 2 minimum requirements:
• Two years of full-time purchasing experience which must include using purchasing practices, procedures, and techniques such as determining specifications, placing purchase orders, and processing requisitions;
• Bachelor's degree in Business Administration or a closely-related field or three more years of relevant experience.

Professional Competencies
• Perform duties in a way that advances and supports the mission of the department and University.
• Work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.

Preferred Qualifications
• Currently hold L1 certification from UO PCS (Purchasing & Contract Services).
• Currently be approved for Banner FIS entry and use.
• Experience and training on PCS policy and procedures.
• Experience and training in the use of PCS Portal.
• Experience and proficiency with common computer programs including Microsoft Office and Banner.
• Experience in MRO purchasing.

TO APPLY: Visit our website, create an account, and submit a complete application.

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