Front Desk Office Specialist

Employer: 
University of Oregon
Division: 
Higher Education - Campus Planning & Facilities Management

Front Desk Office Specialist

Job no: 523640
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Campus Planning & Facilities Management
Classification: Office Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $12.63 - $17.75
FTE: 1.0

Review of Applications Begins
Position closes March 28, 2019

Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application.
Complete applications must include an online application, a cover letter, resume and answers to the following supplemental questions:

1. What specifically interested you in the Front Desk Office Specialist position?
2. How do you keep busy and stay on task at work when there is down time?
3. Where do you see your professional career in two years?

Department Summary
Campus Planning and Facilities Management (CPFM) is a vibrant department, which comprises five units, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. The units of CPFM strive to provide excellent customer service to the University of Oregon campus and operate with the highest professional standards, communicating and collaborating with customers to support the stewardship of the campus.

This position works with all of CPFMs units and directly with the Executive Assistant to the AVP CPFM.

Position Summary
The Front Desk Office Specialist position is the face of the Campus Planning & Facilities Management department. The successful candidate must possess a professional presence in representation of CPFM. This position is responsible for greeting everyone who visits or calls the CPFM office with a friendly and courteous demeanor. Primary responsibilities include customer service at the front desk, answering CPFM’s front desk phone, distributing parking passes, keeping track of campus vehicles, taking in time sheets, as well as answering and redirecting radio calls. Each day this position is also responsible for the department’s mail distribution. Other responsibilities as directed by the Executive Assistant to the AVP, which may include working with Microsoft Word documents, Excel spreadsheets, Outlook calendars and emails. 

Interactions/contacts occur daily with the Executive Assistant to the AVP and Directors. Will interact with vendors, the general public and the campus community in the course of performing work.

Position works as a member of a team while frequently performing tasks independently. Decisions may be made about the best method and materials necessary to perform a particular task. They may also include assessing customer needs and responding to those needs.

Work is reviewed regularly by the Executive Assistant to the AVP to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.

This position will work typical office hours. Transport of supplies and for running errands to buildings on and off campus by driving university vehicles as appropriate for needs of unit.

ESSENTIAL PERSONNEL:
This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

Minimum Requirements
• Completion of courses or training in Office Technology; OR
• One year of general clerical experience which included typing, word processing, or other generation of documents; OR
• An equivalent combination of training and experience.

Professional Competencies
• Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.

Preferred Qualifications
• Communications courses or classes
• Bi-lingual in Spanish
• Experience in higher education
• Experience in a trades environment

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. 

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Job Reference Code: 
523640
Contact Email: