As part of a small and passionate team, the Campus Planner / Project Manager role will support campus planning and project development efforts across the University’s diverse portfolio of buildings, infrastructure and open spaces. Responsibilities include supporting space use programming, design development, equipment/furniture planning, move management, and other project-related services that may be needed for the implementation of projects. For smaller projects, the Planner/Project Manager will also be the lead, in charge of all aspects of implementing and reporting on the project. This position will report to the Director of Campus & Capital Renewal Planning and will work in close collaboration with architects and planners as well as with Operations colleagues in Capital Renewal, Project Management, Facilities, Procurement, IT, and Real Estate and with academic departments throughout the University.
- Programming: Gather relevant information for the implementation of planning solutions, such as program, furniture, and equipment fit, application of space allocation metrics, develop preliminary cost estimates, identify technology needs, code requirements, schedule and enabling constraints, and identify campus impact. Create options for fit and furniture plans for review by end users and guide plans through a decision-making process. Follow current and emerging trends of furniture, finish materials, and space allocation metrics commonly used in workplace and higher education settings. Approach responsibilities with a focus on equity and sustainability, ensuring that work produced is aligned with the University mission.
- Project management: Assume a lead role in the management of non-capital projects (for example: classroom upgrades, department relocations or reorganizations, preparation for new faculty hires, furniture installation solutions, feasibility studies, facilities condition assessments, etc.) Collaborate with facilities, project management, and IT colleagues to advance the projects. Responsible for managing the budget, schedule, and implementation of plans including coordination of internal stakeholders as well as external consultants (furniture vendors, moving companies, design teams). Closely coordinate project delivery with the end users or clients (School or Central Administrative representatives).
- Project Administration: Develop RFPs for consulting services, and coordinate correspondence amongst various stakeholder groups. Coordinate administrative activities to develop project scope and budget. Generate funding authorization requests by providing justification of project need, life cycle cost analyses, risk, and operational cost analysis. Handle administrative functions such as coordinating contracts with purchasing, invoice processing, meeting documentation/minutes, record keeping, and updating internal PM and facilities conditions database systems. Assist with closeout of projects.
- Experience with project management in the field of architecture, interior design, facilities management or campus planning.
- Ability to work independently in a detail-oriented environment, manage multiple relationships, advance multiple assignments simultaneously to meet deadlines and to work effectively as a member of a project team.
- Basic understanding of building and campus infrastructure systems (Mechanical, Electrical, Plumbing, Fire Protection, etc)
- High attention to detail and organization.
- Ability to communicate ideas clearly, both verbally, graphically and in writing
- Proficiency with Autodesk products (Revit & CAD), Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), and Adobe Creative Suite (Illustrator, InDesign) required.
- Experience with project management tools (i.e. PMWeb, Microsoft Project); and data entry/management preferred.
- Demonstrates ability to work with a diverse workforce and population and to respect and value differences. An ability and commitment to work effectively in a culturally diverse and inclusive environment.
About Tufts University Operations
The Operations Division serves four Tufts University campuses: the Medford/Somerville campus, the Boston Health Sciences campus, the Boston School of the Museum of Fine Arts at Tufts and the Grafton Veterinary campus together encompassing 170 buildings and 5.1 million gross square feet. This division comprises not only Campus and Capital Renewal Planning, but also includes peers in Capital Programs, Facilities and Engineering Services, Dining, Auxiliary Services, Public Safety, Real Estate, and related services. Together, these functions are responsible for the efficient, cost effective and safe operations of our university as well as the maintenance and management of our university assets to support our research and educational mission, vision and values.
Campus & Capital Renewal Planning strategically links planned renovations and expansion of University physical resources with academic, research, and clinic priorities and community life. We collaborate across the University to develop integrated, innovative, and feasible near- and long-planning solutions. The Planning department strives to use our physical resources to advance strategic goals for the University including Tufts’ goal to decarbonize the institution by 2050.