Senior Planner

Harvard University

Harvard University

Senior Planner
Faculty of Arts and Sciences

Job Summary
The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus.

The Senior Planner serves as a senior strategic partner to deans and administrative leadership across the Faculty of Arts and Sciences (FAS) responsible for assessing, developing, and implementing complex and comprehensive plans to maximize space utilization for academic and non-academic units in support of FAS's mission and strategic initiatives.

The Senior Planner:

  • Advises and partners with the faculty and administrative leadership of assigned areas/departments in setting the strategic goals, objectives, and plans for the highest and best use of facilities that support FAS's mission.
  • Is accountable for program development in collaboration with faculty, researchers, department leadership, external consultants, and OPRP colleagues focused on future space needs, including, as may be appropriate, the development of new space opportunities, renovating existing space, and ensuring the effective use of current sites.
  • Leads processes to conduct feasibility and utilization studies, often in partnership with Senior Project Managers, with primary responsibility for program development, options assessment, and as liaison to future users. This includes but is not limited to documenting project/program requirements for new or changing programs and departments, preparing requests for proposals, participating in the designer selection process, overseeing stakeholder engagement and program confirmation, and ensuring program goals are addressed through all stages of design. Provide staff support and guidance to Client Committees for larger-scale studies and capital projects. Organize agendas, and oversee consultant work and interactions with stakeholders.
  • Partners with Senior Planner in charge of space information database to ensure information for assigned departments is updated on a regular basis for use by OPRP and for other University analysis and reporting.
  • Serve as the senior administrative contact for OPRP for answering inquiries, complaints, and/or resolving space problems for faculty, students, and staff across the assigned areas.
  • Collaborates with project managers and OPRP finance professionals in developing the multi-year capital plan, the annual capital budget, and project budgets.
  • Serves on cross-school or cross-University committees as the need arises.

Basic Qualifications

  • BA/BS.
  • Minimum of eight years of experience in space planning and management at an institution of higher education or professional school.
  • Higher education experience working directly with faculty in program design and assessment for capital projects. The position requires familiarity with space utilization standards and the ability to assess the effectiveness of existing and proposed space configurations and adjacencies to support academic and administrative program goals.

Additional Qualifications and Skills

  • The position demands excellent organizational and project management skills, as well as the ability to work independently and attend to multiple projects simultaneously.
  • Must demonstrate ability to handle sensitive information with discretion, work collaboratively and creatively with a wide range of people, present information clearly in oral and written form, and build consensus.
  • Strong interpersonal skills and problem-solving orientation.
  • Proficiency with Microsoft Office suite; familiarity with Centerstone or other space management database system, and facility with graphic design software helpful.

Physical Requirements
Work is performed in an office setting along with walking and examining various campus spaces.

Working Conditions
This position will be based in Cambridge, MA.

Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Harvard offers a generous benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans; all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.


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