Move Coordinator and Project Manager

University of Oregon
Campus Planning & Facilities Management

Job no: 529136
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Architecture/Art/Design, Construction/Planning, Planning/Project Management

Department: Campus Planning & Facilities Management
Classification: Construction Project Manager 2
Appointment Type and Duration: Regular, Ongoing
Salary: $29.23 - $44.85 per hour
FTE: 1.0

Review of Applications Begins

Position closes May 1, 2022

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete application including an online application, a resume and answer to the following supplemental question:
Please explain your relevant professional experiences and how these experiences have prepared you for the University of Oregon’s Move Coordinator/Project Manager position.

To be considered for this position, applicants must submit a complete application through the UO Career page:

Department Summary

Campus Planning and Facilities Management (CPFM) is a vibrant department, which comprises five units, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. We plan, build, maintain, and operate the infrastructure that supports the University of Oregon's mission of exceptional teaching, discovery, and public service. As stewards of a physical legacy, we enable the university community to achieve its potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible.

The Office of Design and Construction works closely with Facilities personnel, faculty, and staff across campus to deliver successful, budget-conscious projects. Project sizes range from under $50,000 to over $5M. Project types include small departmental moves, interior renovations, new building construction, and many different types in between.

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Position Summary

The Move Coordinator and Project Manager position is responsible for construction project relocation management associated with Design and Construction projects of all sizes. The goal of this position is to provide excellent customer service while proactively managing the relocation process within the Design and Construction's project management unit. This includes collaborating with end users to determine project goals, relocation schedule, phasing plan creation, site visits at origin and destination, analyzing costs, reviewing and preparing contracts, ensuring budgetary compliance, and authoring move policies and procedures.

The Move Coordinator and Project Manager is also responsible for the oversight, management, and owner inspection of small to medium-scale (typically $110k - $1M) University capital construction projects, ranging in duration, including: scope development, design coordination, schedule and budget management, job site quality control, assigning and scheduling work, and the coordination of construction activities with building users as needed. These projects will vary in complexity and this role provides support in any of the above-mentioned areas with responsibilities occurring during the construction phase of the project. This position thoroughly coordinates the project activities with the affected User, University Administration, CPFM, and other affected parties. This includes, but not limited to scope development, access requirements, site usage, utility shutdowns, and other project requirements to minimize impact on building users and other University activities.

The Move Coordinator and Project Manager makes decisions daily involving schedules, methods, materials, contract performance, and the quality of work that affect successful relocation and project completion. They may also include setting priorities, assessing customer needs and responding to those needs. The Move Coordinator and Project Manager works closely with Design and Construction Project Managers, multiple contractors, Owner’s Representatives, University of Oregon campus clients and constituents, and local moving companies and Facilities support staff while working on relocation and construction projects. This position works as a member of a team while frequently performing tasks independently.

This position reports directly to the Small Projects Manager and Capital Improvement Coordinator . A performance appraisal is conducted annually.

Minimum Requirements

• Three years of engineering or architectural experience which includes one year of experience as a project manager for projects involving building construction and site development; AND
• A Bachelor's degree in Architecture, Civil Engineering, Construction Engineering, or closely-related field or three additional years of relevant experience.

Professional Competencies

• Perform duties in a way that advances and supports the mission of the department and university.
• Work professionally in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Utilize strong time management, organization skills and prioritization in a fast-paced environment.
• Recognize varying levels of customer concerns, emotions, and stress points in order to adapt accordingly to meet customer expectations.
• Exhibit and practice courteous, timely, and professional communication through all customer (external and internal) interactions by phone, written, or in person encounters.
• Perform necessary administrative tasks pertaining to dates, authorizations, and customer requests using phone, Outlook, and other Microsoft Office programs.

Preferred Qualifications

• One year of move coordination and/or tenant occupancy coordination experience.
• One year of experience being involved in building construction activities.
• Experience with systems (modular) furniture.
• Experience with MS Excel, MS Word, and MS Outlook.
• Experience with MS Project.
• Experience with construction contract management.
• Experience with construction cost estimating.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit

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