Travel Coordinator

Employer: 
University of Oregon
Division: 
Finance and Administration Shared Services

Job no: 529066
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Finance and Administration Shared Services
Classification: Program Technician 1
Appointment Type and Duration: Regular, Ongoing
Salary: $21.06 - $32.14 per hour
FTE: 1.0

Review of Applications Begins: Position closes March 27, 2022

Special Instructions to Applicants: To be considered for this position, applicants must submit a complete application including an online application, a cover letter, and resume that address how you meet the minimum and preferred qualifications. https://careers.uoregon.edu/en-us/job/529066/travel-coordinator

Department Summary

The Finance and Administration Shared Services Department (FASS) is located within the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Finance and Administration employees perform a wide range of functions including offering essential support to the Universities many departments, providing key resources to employees, and keeping campus safe. FASS provides department level administrative services to groups across the University in three areas: Business Operations, Human Resources and Information Technology.

The mission of the Finance and Administration Shared Service team is to provide professional and timely service, offering our expertise in a wide variety of functions. FASS is committed to providing superior customer service and creating partnerships with clients to ensure their needs are fulfilled to the highest standard.

The FASS unit provides administrative services for 20+ departments across several portfolios including:
• Campus Planning and Facilities Management
• Safety and Risk Services
• Campus Services
• University Human Resources
• Information Services
• Purchasing and Contracting Services
• The Office of General Counsel
• The Office of the President

The units supported by FASS constitute multiple large business enterprises consisting of more than 900 employees and a total operating budget in excess of $80 million.

Position Summary

The Travel Coordinator acts as the primary travel support provider for Finance and Administration Shared Service (FASS) supported departments. This position is responsible for the overall management and day-to-day operations of the FASS Travel Program, including providing comprehensive travel arrangement assistance to university business travelers and prospective employees. This position will serve as the FASS subject matter expert for travel, including coordination with the University travel office, interpreting and advising travelers on university policies, developing and refining processes, conducting and attending trainings, and assisting with the completion of travel expense reports.

The Travel Coordinator will function as a member of the FASS Business Operations team while frequently performing tasks independently. Decisions may be made about the best method and materials necessary to perform programmatic tasks. They may also include setting priorities, assessing customer needs and responding to those needs. Interactions and contacts will occur daily with the campus community in the course of performing work.

Work is reviewed regularly by the supervisor to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.

Essential Personnel:
This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

Minimum Requirements

• Three years of experience administering or coordinating parts or subsets of a project or program.
*A Bachelor's degree in Business Administration, Management, Public administration, or field directly related to the position will substitute for two years of the required experience.
*Preference in hiring may be given in a special area specific to the position opening.

Professional Competencies

• Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.

Preferred Qualifications

• Experience providing travel assistance.
• Experience working in higher education or a public service agency.
• Experience interpreting complex policies and regulations.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.