Space Use

The 101,800-gsf, $88.6 million Margaret Murie Building at the University of Alaska Fairbanks is the capstone project of a new life sciences district designed to accommodate a boom in graduate students and research grants in the life sciences. The research and teaching facility, featuring a flexible laboratory design and a new shared-space culture, replaces UAF’s legacy biology facilities with 60 percent overall space efficiency and more than 80 percent year-round utilization of teaching spaces.

The biggest factor in determining or predicting appropriate facilities management staffing levels is not the amount or type of space managed, but the size and type of the workforce served. This revelation, which contradicts widespread thought and practice, came to light in a new study of how facility management staffing models have changed over the past 10 years—a period that includes the Great Recession of 2008.

The following is a condensed transcript of a panel discussion that took place at Tradeline’s Academic Medical and Health Science Centers 2013 Conference. The panelists are Ian McDermott, senior director of MedRIST, University Health Network, and Scott Kelsey, managing principal at CO Architects. The moderator is Derek Westfall, president of Tradeline.

Lease arrangements for office and laboratory space have historically been mostly for smaller companies, but are now becoming increasingly popular as a way for large research institutions to find an entrée into or expand in congested and expensive urban centers quickly, cost-effectively, and with more flexibility than building new.

The following is a compilation of responses to a survey that asked individuals responsible for planning, design, operations, and maintenance of high-containment facilities to rank their priorities for 2014 and make open-ended comments regarding those priorities. The issues identified in this survey will be the focus of Tradeline’s upcoming conference—The 2014 International Conference on Biocontainment Facilities—on April 10‐11 in Scottsdale, Arizona.

The respondents ranked their overall priorities as follows:

A new approach to space planning based on Lean design concepts improves space utilization processes and helps reduce building and operating expenses for academic, research, and healthcare facilities by achieving maximum efficiency with minimum construction.

The University of North Texas has partnered with Ramtech Building Systems on a modular construction project in Denton. The three-building installation provides 38,000 sf of instructional space, conference rooms, and faculty and administrative offices. Designed to showcase the speed and versatility of moveable modular construction, the $3.5 million project has enabled the relocation of key programs as part of the new $130 million University Union project.

Biogen Idec is exchanging the tired academic layout of a 20-year-old lab facility for an open and modular configuration that combines innovative “I” and “we” spaces to stimulate not only efficient space utilization, but also competitiveness and an alignment with the company’s scientific goals in a dynamic industry that requires the utmost flexibility in its researchers and their lab spaces.

With academic research funding either flat or slumping, it’s time to rethink current laboratory design standards. Concurrent with the funding slide is a hike in both direct costs (salaries, for example) and indirect research costs like spending on facilities operation, equipment, and labor. At the same time, the demand for space continues to increase unabated.

The State of Washington’s Department of Enterprise Services (DES) has selected AssetWorks' AiM platform to serve as the statewide facilities inventory system. DES is expected to leverage AiM to capture, manage, and report on relevant facility inventory data for both owned and leased facilities. This data in turn is expected to be used by the state’s Office of Financial Management (OFM) to conduct in-depth analysis, long-term planning, and ongoing management of the state’s facilities portfolio.

Renovating facilities using sustainable design can be an economically feasible means of making older buildings relevant again. Elements such as passive ventilation and natural lighting reduce utility bills by more than 75 percent and increase the appraised property value, with the potential to achieve net-zero energy consumption and a 10-year return on investment.

The 5,700-sf Advanced Multimodality Image Guided Operating Suite (AMIGO) represents a significant development in integrating imaging and surgery into one space. The Suite is located in a basement of Brigham and Women’s Hospital. Three diagnostic and procedure rooms allow imaging before, during, and after surgery with minimal disruption to the patient and the surgical procedure. This suite provides clinicians and researchers with new opportunities to improve surgical techniques and develop new clinical methodologies.

Cage and rack washers, while not the industry standard for large-scale animal cage washing, are more efficient and cost-effective to operate than tunnel washers, according to a study by two Boston architects with decades of experience designing animal facilities. Their research shows that the long-term operating savings compensates for the higher up-front cost.

Johnson & Johnson’s FLEXplace™ initiative—successfully deployed in 10 locations, with 20 more currently planned—has helped the company increase space utilization by 16 percent and accommodate 67 percent more people in the same square footage. The program is part of a global workspace initiative to enhance the employee experience and increase overall productivity, which at the same time increases asset utilization. FLEXplace is making workplaces more dynamic, with activity-based neighborhoods and strategically located mobility centers.

The California Institute of Technology uses facility condition assessment and data-driven analysis to determine the best investment strategy for limited recapitalization funds. Combined with the institutional discipline to demolish or mothball buildings, Caltech minimizes costs and maximizes immediate functionality, while making funding decisions that support the institutional mission.