Space Use

Gensler has published the results of its U.S. Work from Home Survey. The study explored the current experience of working from home during the pandemic and how this is influencing people’s expectations for the future workplace. The survey was conducted to help provide greater insight into the work-from-home experience and how the workplace will be designed in the post-COVID world. As a result, Gensler is building a better understanding of how to address pre-pandemic workplace issues, including the need for more space, less desk sharing, and more autonomy.

FM:Systems is offering a webcast that will enable facilities managers to connect data with effective decision making to drive strategic organizational change in response to SARS-CoV-2. "Understanding COVID's Impact on Your Organization's Space Utilization & Metrics" will air at 11:30 AM EST on June 10, 2020.

With this virtual school year coming to a close, college and university administrators are striving to envision how their campuses, and particularly learning spaces, might adjust in the near term when students return; 70 percent of institutions are working toward a fall reopening, according to the Chronical of Higher Education. Everything is on the table, from the physical (less dense seating in lecture halls, classrooms, and libraries; dividers between desks; and greater use of technology to reduce human contact) to the operational, including staggered schedules, enhanced cleaning protocols, new student codes of conduct, and strict pedestrian traffic flows. In order for these plans to succeed, alterations in the physical plant must be coupled with a comprehensive change management strategy for students, faculty, and staff.

The American Institute of Architects (AIA) released the Re-occupancy Assessment Tool in May of 2020 to provide strategies for limiting exposure to SARS-CoV-2 in buildings. Offering a framework of strategies and general mitigation measures, the tool was developed by AIA’s Disaster Assistance Committee to provide public officials, businesses, and architects with practices that protect occupant health, safety, and welfare. 

At some point, we will power down our makeshift home offices and return to the workplace. What that will look like is the subject of much discussion, but many agree that office space will undergo a substantial post-pandemic redesign. Communal tables and benches might become a thing of the past, while the face shields we’ve come to see at the supermarket could take the form of plexiglass dividers between desks. It won’t be the end of collaboration, but it might be the end of the bustling, densely packed “collaboration spaces.”

Hixson is offering a free webinar at 2:00 PM EDT on May 14, 2020. "Optimizing Your Lab Facility: Removing Roadblocks to Success" will enable facilities planning and management professionals to learn how to identify barriers to R&D lab performance; discover design and engineering solutions that can reduce or eliminate lab constraints; and develop a winning business case to make strategic capital investments for facility improvements.

Many existing lab spaces are filled with roadblocks that cause them to be less than ideal: 

Boston Real Estate COVID Consortium is creating a toolkit of strategies for workplace design, construction, and management in response to the SARS-CoV-2 pandemic. The mission of the consortium is to share knowledge relating to current industry best practices, due diligence, and adapting to changes in codes and regulatory amendments for the post-pandemic working environment.

Merrick & Company are offering a free webinar on strategies for returning to work during the SARS-CoV-2 pandemic. The one-hour session will begin at 1:00 PM EDT on May 7, 2020.

FM:Systems is offering a webcast detailing five key steps that will enable facilities managers to prepare for the return to the workplace. Delivered by Brian Haines, Vice President of Strategy for FM:Systems, "Strategic Planning When Returning to the Workplace" will air from 11:00 AM to 11:30 AM EST on May 7, 2020. 

Key takeaways will include:

Real estate services firm Cushman & Wakefield launched the Recovery Readiness Task Force (RRTF) in April of 2020 to lead the development of best practices, products, and partnerships to prepare clients for post-pandemic recovery and the eventual return to the workplace. Drawing on innovative strategies for design, construction, facilities management, and commercial cleaning protocols, the task force will offer a toolkit with step-by-step protocols for tenants and landlords to use as they begin planning the transition back to the workplace.

FM:Systems is offering a webcast on the use of digital solutions to enhance productivity on May 14, 2020. If you would like to build a smarter workplace, optimize space utilization, and enhance employee experience, FM Systems’ strategies will enable you to leverage connected devices and applications to deliver the flexibility that your staff require. By the end of 2020, mobile workers will account for 75 percent of the total workforce.

Roughly a year and a half into a major Lean initiative, the vivarium at Cincinnati Children’s Hospital Medical Center has reduced its operating budget by at least 25 percent, cut overtime by more than 60 percent, and closed a 15,000-sf satellite, moving all employees into the original facility. Still a work in progress, the streamlining effort is applying a blend of Lean concepts and holistic, out-of-the-box thinking, with careful attention to both the hard and soft side of operations. Among the efficiencies instituted are a revamped cagewash schedule, staff trained in basic colony management, and the redesign of animal holding rooms so that PIs and husbandry personnel can comfortably work in the same space simultaneously.

As workplace environments continually change to accommodate the diversity of today’s employee workstyles, choosing the most appropriate furniture is an increasingly important aspect of the design process. While furniture selection may have been an afterthought in the past—a decision to be considered only after a building was constructed or renovated—many organizations now realize the value of putting furniture selection on the front burner. Furniture can impact workplace change initiatives by empowering employees, improving employee satisfaction and productivity, enhancing collaboration, and improving overall organizational efficiencies. The selection and placement of furniture—from standing desks, height-adjustable tables, room dividers, storage space, and myriad seating options—are now being aligned with an organization’s objectives.

Research into the causes of and potential treatments for neurodegenerative diseases has always been inherently multidisciplinary, combining basic sciences with numerous medical specialties. At the same time, neuroscience research requires a variety of targeted specialized spaces. Facilities that support that research, therefore, must be designed to accommodate both the interdisciplinary and the specialized. “As we approach these projects, we need to have a completely open mindset and expect the unexpected,” says Alex Munoz, SmithGroup princpal and senior lab planner. “The facilities must be designed with flexible standards that are both highly specialized for current research and capable of being relevant in the future.”

Corporate and academic research institutions are shifting towards a more interdisciplinary model for designing new lab buildings, with the goal of accelerating discovery times and increasing innovation. This means creating more open, team-based laboratories, with shared equipment and collaboration areas that increase interaction between scientists from different disciplines while optimizing space and resources. Two recent case studies illustrating this approach include the new 840,000-sf Novartis Institutes for Biomedical Research (NIBR) in Cambridge, Mass., and a new 316,000-sf academic science facility at Towson University near Baltimore, Md. While one project is corporate and the other academic, much of the design and programming for both projects is focused around mapping out the research activities needed to get to the desired outcome.